Describe the use case in the proposal
Record normal users, event peaks, opening hours and the intended location. Explain whether demand is mostly ambient, cold or hot.
Include a marked plan showing refill space, nearby doors and the route for servicing. A convenient-looking corner may lack the water connection or clear access required.
Compare commitments on a common basis
List installation, recurring rental or purchase cost, filters, cleaning, servicing and any removal or reinstatement cost. State the comparison period and assumptions.
A lower monthly amount may come with a longer minimum commitment or exclusions. These are planning questions, not a statement of procurement or strata-law requirements.
Use the committee’s own approval procedures.
Assign responsibilities before acceptance
Name the party that checks the station, handles spills, reports faults and authorises service visits. Agree access during events and an alternative when the unit is unavailable.
Keep a commissioning record and service schedule with the management office so responsibility does not disappear when committee membership changes.
Put it into practice
Your planning worksheet
A committee proposal checklist covering installation, operating cost and responsibility.
| Proposal item | Evidence to attach |
|---|---|
| Demand and location | Peak-use estimate and annotated layout |
| Installation | Supply, drainage if needed, power and service access |
| Operating cost | Common-period total with exclusions and assumptions |
| Ownership | Cleaning, filter service, faults and payment responsibility |
| Acceptance | Output check, leak check, instructions and asset record |
Sources & context
- US CDC — About Choosing Home Water Filters
Supports matching treatment to the water supply and specific contaminants. Dispensing calculations and worksheets are GAGE planning examples, not CDC recommendations.
Sources checked 9 November 2026. Worksheets are editorial planning tools. Confirm site-specific requirements, current local guidance and the instructions for the equipment you use.
