Record the mismatch explicitly
If the request for quotation (RFQ) requests 24 months and an offer requires 36 months, flag the difference and request a compliant option or written clarification through the organisation’s process. Do not assume that the final twelve months can be cancelled.
This guide explains comparison arithmetic and does not assert a specific public-procurement rule.
Worked hypothetical comparison
Assume Offer A is RM180 per month for a minimum 24 months, while Offer B is RM150 per month for a minimum 36 months. Assume both include identical installation and servicing, with no other charges, solely for this example.
A commits RM4,320; B commits RM5,400. B costs RM720 less in the first 24 months but creates RM1,800 of remaining contracted payments at that point.
These are invented comparison inputs, not market prices or offers.
Check what the arithmetic leaves out
Ask about taxes where applicable, deposits, consumables, relocation, early termination, return condition and collection charges. Record whether amounts are refundable or included.
If service scopes differ, normalise them before drawing a cost conclusion. Do not mark an unconfirmed cancellation right as a saving.
Put it into practice
Your planning worksheet
A hypothetical compliance and total-commitment comparison. On small screens, scroll the table horizontally.
| Comparison item | Illustrative A | Illustrative B |
|---|---|---|
| Monthly amount | RM180 | RM150 |
| Minimum term | 24 months | 36 months |
| First 24 months | RM4,320 | RM3,600 |
| Remaining payments after month 24 | RM0 | RM1,800 |
| Full minimum commitment | RM4,320 | RM5,400 |
| Matches requested 24-month term? | Yes, on term alone | No; clarification required |
Sources & context
The comparison is original GAGE arithmetic using explicitly hypothetical inputs. It makes no claim about market prices, contract enforceability or procurement rules.
Sources checked 9 November 2026. Worksheets are editorial planning tools. Confirm site-specific requirements, current local guidance and the instructions for the equipment you use.
